Job postings and the public application page
Create a posting (Draft), publish it, and if you switched on the public application page, share the application link. On closing, the system builds a summary and deletes the personal data of applicants who may not be kept.
Lifecycle of a posting
A posting moves through Draft → Open → Closed, or becomes Filled once the position is filled.
- Draft – editable and not yet visible to candidates. Fill in Position, Description, Employment type, Location and Closing date. The ✨ AI draft button writes the ad text from the position title and a few key points you put in the description.
- Publish – the posting becomes Open. If Public application page is on, the posting gets its own application link; if not, HR adds applicants manually.
- Close – the posting stops accepting applications and a summary is recorded (applicants by status and source, hires, average rating). For applicants who did not consent to being kept and were not hired, personal data and attached files are deleted. This cannot be undone.
A posting that is not linked to a requisition becomes Filled with the first hire.
The public application page
Reach the link on the posting page with Open and Copy link. Candidates enter their name, email and optionally a phone number, upload a CV (PDF or DOCX), may add a cover letter, and accept the consents. The page is protected against automated submissions, and one email address creates only one application per posting.
Posting tabs
- Overview and Ad text.
- Internal attachment – a PDF visible to HR only.
- Public files – files shown on the application page, in the order you set.
- Data protection – consent texts and PDFs for the application page. The team-wide default applies (Settings → HR settings → Consents), but you can replace it or switch it off per posting.
- Channels – where the ad was published (name and optional link).
- Applicants – see the "Managing applicants" article.
On the list you can select several postings and publish, close, or make them public or private at once.
Tip: pick the location from your company addresses, or type one in with Other (type it in).