Purchase order statuses

A purchase order can move through these statuses: Draft, Pending Approval, Approved, Ordered, Partially Received, Received, Invoiced, or Cancelled.

• Draft – a new order that can still be edited.
• Pending Approval – submitted, and an approval policy requires someone to approve it. If the approver rejects it, the order goes back to Draft.
• Approved – approved, or no approval was needed (no matching policy, or the amount is within the auto-approve threshold).
• Ordered – you used Mark Ordered to record that the order was placed with the supplier.
• Partially Received – some of the goods have arrived. Record another Receive Items to move on.
• Received – every line has arrived in full.
• Invoiced – the matched bills have reached the order's net amount. An order can be invoiced in parts: while its bills stay below that, it stays open. Bills can be matched from Ordered or Partially Received as well.
• Cancelled – the order was stopped with a reason.

Cancelled is final. An Invoiced order reopens if one of its bills is taken off. In Flows you can start an automation on submission, approval, receipt, cancellation or late delivery.