HR profile
The HR profile holds a colleague's employment data: date of birth, employment start and end, weekly hours and working days, work schedule. From these the system calculates the statutory leave entitlement (base leave, age-based additional leave, proration for a mid-year start) and the expected monthly work time. Manage profiles under HR → HR Profiles, with HR manager rights.
Data used for the leave entitlement
- Date of birth: drives the age-based additional leave. In Hungary: +1 day from age 25, +2 from 28, +3 from 31, +4 from 33, +5 from 35, +6 from 37, +7 from 39, +8 from 41, +9 from 43 and +10 from 45; up to age 18 a further +5 days apply.
- Employment start and Employment end: for a mid-year start or leaving date the entitlement is prorated. The rounding is set with Proration rounding on the HR settings page.
- Contractual base leave (days): when filled in, it replaces the default base leave of 20 days.
Which country's rules apply is decided by the country on the team's billing address: Hungarian or Romanian rules for those countries, a general rule (20 days base leave) for any other. If the billing address has no country, the profile shows a warning that the automatic entitlement cannot be calculated.
Where the result shows
- On the colleague's HR profile, the Leave balance box lists what the entitlement is made of, line by line.
- Colleagues see it themselves on the Holiday manager page, under How is it calculated?.
- The calculated figure does not overwrite the yearly entitlement by itself: do that on the Generation tab of the HR settings page with Generate Preview, then Confirm and Save.
Data used for work time
- Weekly hours and Working days per week: give the expected daily hours (weekly hours / working days) used by the monthly work-time check.
- Work schedule type: fixed schedule, part-time and shift work have an expectation; with Flexible hours the monthly check reports "Not required".
- Employment end: in the month someone leaves, the expectation only covers their active days.
If weekly hours or working days per week are empty, there is no work-time check for that person. See the "Work-time check in the monthly closeout" article for details.