Approval focus mode
The Focus mode button on Team → Approval Requests shows one approval waiting for you at a time, with the invoice image beside the facts you need to decide. You can work through them from the keyboard: Enter twice approves, R rejects, W sends back, P or Esc defers, and the arrows page through. The ? key shows the list.
The approvals list is for surveying and filtering. Focus mode is for working through the items: it shows one at a time and nothing else. The button is at the top right of the Approval Requests page. Focus mode has its own address, so you can bookmark it; the list filters do not apply there.
What an item shows: the invoice image on the left, and on the right the facts you need to decide: invoice number, partner, amounts, dates, payment method, status. For a transfer approval it also shows the payee and the payer with their bank account numbers, because the question there is whether the money goes to the right account. Short notices may appear below the facts, for example that approving will be followed by a separate transfer authorization, that authorizing a transfer does not change the invoice status, or – in red – that the payment destination has changed since someone authorized it.
Keys:
- Enter – approve, but only on the second press: after the first, the button reads “Press Enter again” and resets itself after three seconds. With the mouse, one click is enough.
- R – reject; a window opens where you can give a reason.
- W – send back to an earlier step.
- P or Esc – defer.
- Left / right arrow – previous / next item.
- ? – list of keys.
The keys only work when no text field is selected.
Deferring: the item leaves the queue for a day but is not lost; the header shows how many you have set aside, and clicking it brings them back. It only affects your own queue, not other approvers', and it survives a page reload.
What the queue contains: only the open requests you can decide – not everything you can see. The queue holds at most 500 items; if there are more, a “+” appears next to the count.
If you see text where the invoice image should be: either no image is attached, or you are not allowed to see it – the message says which. Seeing the invoice details requires billing read access in the request's own company; without it you can still be an approver, you just do not see the amounts and bank account numbers. The admin actions button (the wrench) only appears if you are an admin of the request's company.
On a phone the PDF is not embedded; a link opens the file instead, because mobile browsers often show only the first page of an embedded PDF.